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PMP®, PgMP® and PfMP® Exam Sample Questions

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PMP®, PgMP® and PfMP®

Exam Sample Questions

Exam Tips and 45 Questions and Answers

First Edition

by

Leithy Mohamed Leithy

MBA, PfMP, PgMP, PMP, PMOC, COBIT, ITIL, CSSGB

Published by Leithy Mohamed Leithy at Shakespir

Copyright © 2016 Leithy Mohamed Leithy

All rights are reserved. This book or any portion thereof may not be reproduced or used in any manner whatsoever without the express written permission of the publisher except for the use of brief quotations in a book review.

This eBook is licensed for your personal use only. This eBook may not be re-sold or given away to other people. If you would like to share this book with another person, please purchase an additional copy for each recipient. If you are reading this book and did not purchase it, or it was not purchased for your use only, then please return to your favorite eBook retailer and purchase your own copy. Thank you for respecting the hard work of this author.

For permission to use material from this text or product, contact us by:

- e-mail: [email protected],

- Website: www.6p-Consulting.com

ISBN-13: 978-1-3703958-8-0

Discover other titles by Leithy Mohamed Leithy:

- Passing the PfMP®: A Study Guide

- Passing the PgMP®: A Study Guide

- Passing the PMP®: A Study Guide

Acknowledgement

To my Wife and my Sons

For their patience and encouragement

About the Author

Leithy Mohamed Leithy is a certified Portfolio Management Professional (PfMP®), Program Management Professional (PgMP®), and Project Management Professional (PMP®). He also has the certification of Project Management Office (PMOC), ITIL, COBIT, and CSSGB.

Leithy is originally an engineer of computer and automatic control, graduated from Ain Shams University in Egypt in 1989. Later, he upgraded his educational level and got his master (MBA) in IT Management from Leicester University in the UK.

Leithy has extensive experience in portfolio management, program management, project management and PMO. He practiced the implementation of project management office, program management office, and portfolio management office for the different models: Supportive, Directive, and Controlling.

He has practical experience in delivering sensitive projects and programs under high pressure, harsh target deadlines, and budget challenges. He developed project and program management methodologies and implemented them in large multi-national organizations.

He acquired excellent practical portfolio management experience while managing multiple portfolios and guided the portfolio managers to achieve their target strategic and financial objectives.

He worked in Egypt and in the Arabian Gulf over the last twenty-five years with big firms and international enterprises, strengthening his practical experience and adding a lot to his pragmatic thinking. While concentrating on information technology, he interfered with different industries; educational, health, financial, telecommunication, utilities, and oil and gas.

Combining the practical experience with the academic knowledge and international certifications creates an excellent understanding of the best practice and world-class standards.

Leithy is the founder of the 6P-Consulting, www.6P-Consulting.com

Contents

About the Author

Introduction

Chapter (1) – Exam Tips

Chapter (2) – PMP Questions and Answers

Chapter (3) – PgMP Questions and Answers

Chapter (4) – PfMP Questions and Answers

Introduction

This book is developed to present sample questions that help you in passing the Project Management Professional Certification PMP®, Program Management Professional Certification PgMP® and Portfolio Management Professional Certification PfMP® Exams. It has 15 questions and answers for each certification.

This book adopts all PMI publications related to the Project Management, Program Management, and Portfolio Management that were created before the publication date of this edition, including the Examination Content Outline changes for 2016 exams.

This book has some common exam tips that lead the exam taker to select the correct answer.

This book is just a sample, refer to the other books created by the same author to get Study Tips, Exam Solving Techniques, and Two Full Exam Question Sets for each of these three PMI certifications.

PMP, PgMP, and PfMP are registered trademarks by PMI.

This book is not related to PMI or licensed by PMI.

This book consists of the following chapters:

- Chapter (1) – Exam Tips

- Chapter (2) – PMP Questions and Answers

- Chapter (3) – PgMP Questions and Answers

- Chapter (4) – PfMP Questions and Answers

Please note that each question answer has the following details:

- The right answer

- Question Reference: this is referring to the Question Reference: “A Guide to the Project Management Body of Knowledge – Fifth Edition”, “The Standard for Program Management – Third Edition”, or “The Standard for Portfolio Management – Third Edition” based on the certification type

- Clarification and Tips: this is the most important part of the answer that describes the reasons for selecting the right answer and eliminating the rest of choices

- One of the following based on the certification type:

> Process Group, Process, and Knowledge Area for the PMP certification

> Domain, Phase or Activity, and Life Cycle Management Phase or Management Supporting Processes for the PgMP certification

> Knowledge Area and Process Group for the PfMP certification

For any query, please contact us at [email protected]

Chapter (1) – Exam Tips

This chapter contains some tips that help you to get the right answer.

- Make yourself familiar with the environment around you in the exam, by using the first 15 minutes, before starting the Exam, to review the optional demo. Ensure that you are sitting comfortable on the chair, its level, and with your cloth.

- Read all the options (a), (b), ©, and (d), even if you decide that (a) or (b) is the right choice, as you may find a better choice. Remember that some questions are tricky and reading all the choices will help you to resolve the trick. Also Remember that you are requested to select the best answer, not the right answer, so, you may have more than one answer that can be considered correct, but only one is the best choice.

- Disqualify some options to assist you in selecting the right answer, some techniques that are directly related to PMP® questions are as following:

> Question about process input/output, but one of the option is coming from process tools and techniques. This option will be disqualified quickly.

> Question about process tools and techniques but one of the option is coming from process input/output. This option will be disqualified quickly.

> Question about process inputs but one of the option is coming from process output only, as it has “updates” term. This option will be disqualified quickly.

- Be ready for questions, which are mixing the project, the program, and the portfolio management, read the question carefully to address which management area (the project, the program, or the portfolio) the question is targeting. Then, eliminate the other areas from the answer choices. For example, the following question is referring to project management plans, but option (a) in the answer is referring to a portfolio component, so, it should be eliminated easily.

Qx: Jackie was writing a clear, actionable plan to interact with project stakeholders to support the project’s interests. Which plan was Jackie working in?

(a) Portfolio Performance Management Plan

(b) Communication Management Plan

© Performance Management Plan

(d) Stakeholder Management plan

- Disqualify the answers with wrong portfolio/program/project management fundamentals; like “fixed organizational strategy”, or “eliminate the risk of the project”.

- Do not be confused with the NOISE established around the right answer; just concentrate on eliminating the noise and getting the right answer.

- You may find that some questions are not related to the PMI Standard Guide, so, you should refer to your project, program, or portfolio management practical experience and try to select the right answer.

- Do not be confused with the details given in some questions, try to locate only the keywords that are related to the question subject and not the words just used to build the brief case study described in the question.

- Some of the questions will describe a case study about an individual company or a named project manager, do not be distracted and concentrate on the question itself and the relevant keywords in the case study. Try to read the question once with concentration and do not try to read it quickly as you may lose your concentration and this may lead you to read the question many times, which means that you will lose more time.

- Some questions will be very easy that might give you doubt that there is a trick behind, see the following example:

Qx: What are the different categories of the stakeholders?

(a) Internal and external

(b) Important and non-important

© Executives and individuals

(d) None of the above

- Answer all the questions even if you are not sure, as it will be at least 25% probability correct. Remember that the wrong answer will not have a negative mark, but the missing answer will have for sure a zero mark. While choosing your answer, mark the questions that you are confident about your choice, as you can review them at the end. The program used in the exam allows you to mark questions for review and then to review the marked questions later you will have the chance to change your answer.

Back to Top

Chapter (2) – PMP Questions and Answers

Q1: Which of the following is part of the Control Risk process?

(a) Tracking identified risks

(b) Monitoring residual risks

© Evaluating risk process effectiveness throughout the project

(d) All the above

Question Category: Easy

The right answer is (D)

Question Reference: Standard Guide – Chapter (11), “Project Risk Management”, 11.6 Control Risks, page 349

Clarification and Tips:

Options (A), (B), and © are included in the Control Risk process. Therefore, the right answer is option (D).

Process Group: Monitoring and Controlling

Process: Control Risks

Knowledge Area: Project Risk Management

Q2: Ahmed is confused about the quality audit and how it is categorized, how can you help him?

(a) Quality audit is a tool used for quality assurance

(b) Quality audit is a tool used for quality control

© Quality audit is a separate process that is not related to quality assurance, nor to quality control

(d) None of the above

Question Category: Difficult

The right answer is (A)

Question Reference: Standard Guide – Chapter (8), “Project Quality Management”, 8.2.2.2 Quality Audits, page

247

Clarification and Tips:

Quality audit is a tool used for quality assurance, so, the right answer is option (A).

Process Group: Executing

Process: Perform Quality Assurance

Knowledge Area: Project Quality Management

Q3: Mustafa is the project manager assigned to Aktel project as his first project to manage. He participated in the creation of the project charter and was preparing to sign it himself, who should sign the project charter?

(a) The PMO Manager

(b) The project manager

© The sponsoring entity

(d) All of the above

Question Category: Easy

The right answer is ©

Question Reference: Standard Guide – Chapter (4), “Project Integration Management”, 4.1 Develop Project Charter, page 67

Clarification and Tips:

The project sponsor or the sponsoring entity authorize the project charter, so, the right answer is option ©.

Please note that as per the new PMP examination outline for 2016 exam, the project manager responsibilities related to the project charter have changed and the project manager is no longer solely responsible for creating the project charter.

Process Group: Initiating

Process: Develop Project Charter

Knowledge Area: Project Integration Management

Q4: How can you describe the Project Management Plan?

(a) It describes the project execution activities in details

(b) It defines how the project is executed, monitored and controlled, and closed

© It focuses on the project planning activities

(d) None of the above

Question Category: Moderate

The right answer is (B)

Question Reference: Standard Guide – Chapter (4), “Project Integration Management”, 4.2 Develop Project Management Plan, page 74

Clarification and Tips:

Option (B) is the right answer, but the other options are not.

Process Group: Planning

Process: Develop Project Management Plan

Knowledge Area: Project Integration Management

Q5: Sam was confused about the Create WBS process, how can you support him?

(a) Create WBS is the process of creating the smallest manageable pieces of the project deliverables

(b) Create WBS is the process of subdividing project deliverables into smaller, more manageable components

© Create WBS is the process of subdividing project deliverables and project work into smaller, more manageable components

(d) None of the above

Question Category: Difficult

The right answer is ©

Question Reference: Standard Guide – Chapter (5), “Project Scope Management”, 5.4 Create WBS, page 125

Clarification and Tips:

Option (A) is wrong, as WBS is not mandated to be the smallest manageable pieces of the project deliverables. Option (B) is partially correct, but option © is a better answer as it is complete. Therefore, the right answer is option ©. Please, remember to read all the answers before selecting your choice as you should select the best choice.

Process Group: Planning

Process: Create WBS

Knowledge Area: Project Scope Management

Q6: Mustafa needs your help to differentiate between the Validate Scope process and the Control Scope process, how can you help him?

(a) The Validate Scope process differs from the Control Quality process in that the former is primarily concerned with acceptance of the deliverables, while quality control is primarily concerned with correctness of the deliverables and meeting the quality requirements specified for the deliverables

(b) The Control Scope process differs from the Validate Quality process in that the former is primarily concerned with acceptance of the deliverables, while quality control is primarily concerned with correctness of the deliverables and meeting the quality requirements specified for the deliverables

© There is no difference between the Validate Scope process and the Control Scope process; they have only different timing

(d) None of the above

Question Category: Difficult

The right answer is (A)

Question Reference: Standard Guide – Chapter (5), “Project Scope Management”, 5.5 Validate Scope, page 134

Clarification and Tips:

Option (B) is wrong as it is reversed.

Option © is just noise, so, the right answer is option (A).

Process Group: Monitoring and Controlling

Process: Validate Scope

Knowledge Area: Project Scope Management

Q7: Jacob is executing one of the project management processes and started to collect and document the lessons learned, which process group is Jacob working in?

(a) Closing process group

(b) Executing process group

© Initiating process group

(d) Any of the five process groups

Question Category: Moderate

The right answer is (D)

Question Reference: PMP Examination Content Outline

Clarification and Tips:

Please note that as per the new PMP examination outline for 2016 exam, lessons learned are emphasized throughout the entire project, not simply at the end or beginning in the closing and initiating phases.

Process Group: All

Process: General

Knowledge Area: General

Q8: Which of the following represents the uncontrolled expansion of product or project scope without adjustments to time, cost, and resources?

(a) Scope creep

(b) Scope verification

© Scope control

(d) Scope alignment

Question Category: Moderate

The right answer is (A)

Question Reference: Standard Guide – Chapter (5), “Project Scope Management”, 5.6 Control Scope, page 137

Clarification and Tips:

Scope creep is the uncontrolled expansion of product or project scope without adjustments to time, cost, and resources, so, the right answer is option (A).

Process Group: Monitoring and Controlling

Process: Control Scope

Knowledge Area: Project Scope Management

Q9: You are managing a four years project in your company, and the expected cash-in and cash-out are as per the following table. What is your payback period for this project?

(a) Three years

(b) Four years

© Two years

(d) One year

Question Category: Moderate

The right answer is (A)

Question Reference: Standard Guide – Chapter (7), “Project Cost Management”, 7.1 Plan Cost Management, General

Clarification and Tips:

Review the following table that includes the net cash flow for every year in the third column and the net cash flow for the current total number of years in the fourth column.

So, in column four and row three, the net cash flow for the current total of three years is 70 K$; which is the sum of the net cash flow for the first, second and third year. But, in column three and row three, the net cash flow for the third year is 200 K$; which is the difference between the cash-in and the cash-out.

The payback period is the number of the time period it takes to recover your investment. In this question, starting from year three, the net cash flow starts to be positive, which means the investment is recovered, so, the payback period is three years, and the right answer is option (A).

Process Group: Planning

Process: Plan Cost Management

Knowledge Area: Project Cost Management

Q10: Omar is executing a structured review of the seller’s progress to deliver project scope and quality, within cost and on schedule, as compared to the contract, what kind of review is he doing?

(a) KPI review

(b) Procurement performance review

© Peer review

(d) Status review

Question Category: Moderate

The right answer is (B)

Question Reference: Standard Guide – Chapter (12), “Project Procurement Management”, 12.3.2.2 Procurement Performance Reviews, page 383

Clarification and Tips:

Procurement performance review is the structured review of the seller’s progress to deliver project scope and quality, within cost and on schedule, as compared to the contract, so, option (B) is the right answer.

Process Group: Monitoring and Controlling

Process: Control Procurements

Knowledge Area: Project Procurement Management

Q11: Question Set 1/2: Jimmy is using a technique in his project for determining the cause and degree of difference between the baseline and actual performance. What is the name of this technique?

(a) Product Analysis

(b) Variance Analysis

© Performance Review

(d) Requirements Traceability Matrix

Question Category: Difficult

The right answer is (B)

Question Reference: Standard Guide – Chapter (5), “Project Scope Management”, 5.6.2.1 Variance Analysis, page 139

Clarification and Tips:

Variance Analysis is a technique for determining the cause and degree of difference between the baseline and actual performance, so, the right answer is option (B).

Remember that option (D) is wrong, as it is considered a process input/output and not one of the process tools and techniques.

Process Group: Monitoring and Controlling

Process: Control Scope

Knowledge Area: Project Scope Management

Q12: Question Set 2/2: Jimmy is using a technique in his project for determining the cause and degree of difference between the baseline and actual performance. What process is Jimmy working in?

(a) Validate Scope

(b) Control Quality

© Control Risks

(d) Control Scope

Question Category: Difficult

The right answer is (D)

Question Reference: Standard Guide – Chapter (5), “Project Scope Management”, 5.6.2.1 Variance Analysis, page 139

Clarification and Tips:

Variance Analysis is a technique used only in the Control Scope process, so, the right answer is option (D).

Process Group: Monitoring and Controlling

Process: Control Scope

Knowledge Area: Project Scope Management

Q13: Which of the following tools can you use in Performing Quality Assurance process?

(a) Prioritization matrices

(b) Expected monetary value analysis

© Tornado diagram

(d) None of the above

Question Category: Difficult

The right answer is (A)

Question Reference: Standard Guide – Chapter (8), “Project Quality Management”, 8.2.2.1 Quality Management and Control Tools, page 245

Clarification and Tips:

Options (B) and © have tools for risk analysis.

Option (A) has a tool that can be used in Performing Quality Assurance process, so, it is the right answer.

Process Group: Executing

Process: Perform Quality Assurance

Knowledge Area: Project Quality Management

Q14: Omar is a project manager in Silicon Company. Allan is one of the project team. Although Omar spoke with Allan a week ago about a similar situation, Allan spoke badly with his colleague Jim. What is the best action Omar should do?

(a) Omar should fire Allan as he repeated his bad attitude

(b) Omar should address the conflict in private, using a direct, collaborative approach

© Omar should apply formal procedures with Allan

(d) Omar should apply formal procedures with Jim

Question Category: Difficult

The right answer is ©

Question Reference: Standard Guide – Chapter (9), “Project Human Resource Management”, 9.4.2.3 Conflict Management, page 283

Clarification and Tips:

The wrong behavior of Allan was repeated although Omar spoke to him earlier about a similar situation, so, Omar should apply formal procedure with Allan, which may have some penalties. Therefore, the right answer is option ©.

Option (A) is the ultimate action that may be the last step in the formal procedures, but not a right option as option © is much better.

Option (B) might be suitable if this behavior was the first from Allan.

Process Group: Executing

Process: Manage Project Team

Knowledge Area: Project Human Resource Management

Q15: Concerning the below chart of project SIM, which activity has a total float of 5?

(a) Activity A

(b) Activity B

© Activity C

(d) Activity D

Question Category: Moderate

The right answer is (B)

Question Reference: Standard Guide – Chapter (6), “Project Time Management”, 6.6.2.2 Critical Path Method, page 176

Clarification and Tips:

It is clear from the chart that only one activity will have a float, which is Activity B, as we do not have an option called “none”, then option (B) is the right answer. This is the simple and quick way to get the answer.

The systematic way is to calculate the forward path and backward path and get the float for each activity until you find that Activity B has a float of 5, review the following chart for this systematic answer.

For more details, refer to Critical path method (CPM) section in Chapter (6) of “Passing the PMP® Exam: A Study Guide” book by the same author.

Process Group: Planning

Process: Develop Schedule

Knowledge Area: Project Time Management

Back to Top

Chapter (3) – PgMP Questions and Answers

Q1: Which of the following is part of the program governance plan?

(a) Component transition criteria

(b) Issue escalation process

© Planned phase-gate reviews

(d) All the above

Question Category: Easy

The right answer is (D)

Question Reference: Chapter (6), “Program Governance”, 6.2.4 Establishing a Program Governance Plan, page 54

Clarification and Tips:

Options (A), (B), and © are part of the program governance, so, the right answer is option (D).

Domain: Governance

Phase / Activity: Governance Planning

Life Cycle Management: Definition Phase

Q2: Which of the following program plan elements are related to alignment with the organizational strategy?

(a) Program constraints and assumptions

(b) Program goals and objectives

© Program communication plan

(d) All the above

Question Category: Moderate

The right answer is (B)

Question Reference: Chapter (3), “Program Strategy Alignment”, 3.1.2 Program Plan, page 28

Clarification and Tips:

Option (B) is the only given option that has elements related to alignment with organizational strategy. Therefore, the right answer is option (B).

Domain: Strategy Alignment

Phase / Activity: Organizational Strategy and Program Alignment

Life Cycle Management: Definition Phase

Q3: George is assigned to a new program that was running for few months, during his first group of meeting with the key stakeholders, they complained that they could not measure the benefits delivered by the program during the program execution. What should George do first?

(a) George should start to review the benefits register to ensure that all program benefits are recorded

(b) George should start to review the benefits realization plan to ensure that the benefits are quantified in incremental delivery so that the full realization of planned benefits can be measured during the performance of the program

© George should request to change the benefits realization plan

(d) None of the above

Question Category: Difficult

The right answer is (B)

Question Reference: Chapter (4), “Program Benefits Management”, 4.2 Benefits Analysis and Planning, page 37

Clarification and Tips:

Option (B) is the most suitable answer, as George should start to review the benefits realization plan before he decides that there is a need to change it. Option (A) changes may follow the benefits realization change decision.

Domain: Benefits Management

Phase / Activity: Benefits Analysis and Planning

Life Cycle Management: Benefits Delivery Phase

Q4: Sunil is a project manager executing a project, which is a component of the Auto-Del program. Sunil needs to initiate his project, and he is looking for the best organization role to approve the project authorization. How can you advise Sunil?

(a) I will advise him to review the program governance and follow the process of the component approval

(b) I will advise him to contact the program manager as he is the one who is responsible for authorizing his project

© I will advise him to go to the governance board

(d) I will advise him to contact the Corporate PMO as he is the authority approving all the projects in the organization

Question Category: Difficult

The right answer is (A)

Question Reference: Chapter (6), “Program Governance”, 6.2.12 Approving Component Initiation or Transition, page 60

Clarification and Tips:

The best answer is to review the program governance and follow the component authorization process guidelines. Therefore, the right answer is option (A).

Please note that both options (B) and © might be correct, but option (A) is the best answer, as it will help to reach the agreed rule of who will authorize the program component; the program manager or the program governance board.

Domain: Governance

Phase / Activity: Governance Adherence

Life Cycle Management: Benefits Delivery Phase

Q5: After a long discussion with the banks, Alpha Company succeeded in getting the funding approval. However, one of the Alpha decision makers was not happy, as they did not reach an agreement on the timing of funding yet. He added that it might affect the program execution plan. Why the timing of funding has a direct impact on a program’s ability to perform?

(a) The objective of financing in program development is to obtain funds to bridge the gap between paying out monies for development and obtaining the benefits of the programs

(b) Program costs occur earlier than their related benefits

© To cover the large negative cash balance expected in the program

(d) All the above

Question Category: Moderate

The right answer is (D)

Question Reference: Chapter (8), “Program Management Supporting Processes”, 8.2.2 Program Financial Framework Establishment, page 78

Clarification and Tips:

The timing of funding has a direct impact on a program’s ability to perform because of options (A), (B), and ©. Therefore, the right answer is option (D).

Domain: Life Cycle Management

Phase / Activity: Definition

Management Supporting Processes: Financial Management

Q6: Ahmed was assigned in his organization to execute one critical program called Aqsa-1. Ahmed is trying to convince the portfolio management body to authorize his program, which of the following artifacts should Ahmed present to this body?

(a) The program management plan

(b) The program mandate and the business case

© The business case

(d) The program roadmap and the business case

Question Category: Difficult

The right answer is (B)

Question Reference: Chapter (3), “Program Strategy Alignment”, 3.1.1 Program Business Case, page 28

Clarification and Tips:

The program mandate and the business case are key inputs for the portfolio management body to charter and authorize the new program. Therefore, the right answer is option (B).

Domain: Strategy Alignment

Phase / Activity: Organizational Strategy and Program Alignment

Life Cycle Management: Definition Phase

Q7 – Question Set 1/2: Your organization assigned you to manage a program creating the matching engine for a stock exchange. One of your stakeholders is curious about the program and often raises many questions. You, the program manager, are currently preparing efficient answers to his question that is time-consuming. As a program approach, how should you deal with this communication with the very active stakeholder?

(a) These communications with the active stakeholder should be captured and published in a way that will allow multiple stakeholders to benefit from them

(b) Only the parts of these communications which are reviewed and accepted by the program sponsor will be published in a way that will allow multiple stakeholders to benefit from them

© Only the parts of these communications which are reviewed and accepted by the program governance will be published in a way that will allow multiple stakeholders to benefit from them

(d) These communications are between specific stakeholder and the program manager and should be kept private to this stakeholder

Question Category: Difficult

The right answer is (A)

Question Reference: Chapter (5), “Program Stakeholder Engagement”, 5.3 Stakeholder Engagement, page 49

Clarification and Tips:

Communications with the active stakeholder should be captured and published in a way that will allow multiple stakeholders to benefit from them. These communications are not private to the stakeholder nor need an approval before being communicated across to the program stakeholders.

Please note that, in some cases, part of the stakeholder communications will be kept private within a particular group of stakeholders; like financial numbers or certain legal communications.

Therefore, the right answer is option (A).

Domain: Stakeholder Engagement

Phase / Activity: Stakeholder Engagement

Life Cycle Management: Benefits Delivery Phase

Q8 – Question Set 2/2: Your organization assigned you to manage a program creating the matching engine for a stock exchange. One of your stakeholders is curious about the program and often raises many questions. You, the program manager, are preparing efficient answers to his question. If you decide to share these communications with other stakeholders, what is the best approach to delivering this information?

(a) These communications need to be formatted and presented in two packages; one for internal group and another for external group

(b) These communications need to be formatted and presented in one package for all stakeholder

© These communications need to be formatted and presented differently for specific stakeholder groups to keep their interest in reviewing them

(d) As stated earlier, there is no need to share this information

Question Category: Difficult

The right answer is ©

Question Reference: Chapter (5), “Program Stakeholder Engagement”, 5.3 Stakeholder Engagement, page 49

Clarification and Tips:

The best approach to sharing these communications with other stakeholders is to format and present the information differently for specific stakeholder groups to keep their interest in reviewing them. Therefore, the right answer is option ©.

Domain: Stakeholder Engagement

Phase / Activity: Stakeholder Engagement

Life Cycle Management: Benefits Delivery Phase

Q9: Peter is an experienced program manager who is currently in the middle of executing a strategic program, called MAX, for ABC organization. During the status reporting preparation, Peter found that the calculated schedule variance was positive, and the planned value was equal to $120 K, the budget to complete is $1,100 K, which of the following might be the earned value for MAX program?

(a) $ 85,000

(b) $ 119,999

© $ 120,000

(d) $ 150,000

Question Category: Easy

The right answer is (d)

Question Reference: None

Clarification and Tips:

The equation of schedule variance is SV = EV – PV

If the PV equals to $120,000 and the schedule variance is positive, then the earned value should be more than $120,000. Therefore, the right answer is option (D).

Please note that the budget to complete is added only to create confusion.

Domain: Life Cycle Management

Phase / Activity: Benefits Delivery

Management Supporting Processes: Communication Management

Q10: Omar is a program manager executing a program whose main objective is to create a very competitive thermal camera. During the program phase-gate review, the program governance board found that the program is not likely to deliver its expected benefits due to rapid technology change in the competitive market of the thermal cameras. What decision should be taken by the governance board?

(a) The governance board should request the program manage to activate the change management process

(b) The governance board should request a business case review

© The governance board should take the hard decision to terminate the program

(d) The governance board should request the program manager to create a recovery plan for the situation

Question Category: Difficult

The right answer is ©

Question Reference: Chapter (6), “Program Governance”, 6.2.11 Phase-Gate and Other Decision-Point Reviews, page 59

Clarification and Tips:

- When the program is no longer expected to fulfill the planned benefits, it is recommended to terminate the program. Therefore, the right answer is option ©.

- Option (A) is wrong, as change management process has no value at this stage.

- Option (B) is wrong, as the business case review may be required when there is a change in the organization strategic objectives, and will not be helpful when the program is not going to achieve its benefits.

- Option (D) is wrong, as the recovery plan may be required whenever there is a substantial deviation in the expected quality, schedule or defined scope and will not be helpful when the program is not going to achieve its benefits.

Domain: Governance

Phase / Activity: Governance Adherence

Life Cycle Management: Benefits Delivery Phase

Q11: Who is responsible for ensuring the alignment of the individual component plans with the program’s goals and intended benefits in support of the achievement of the organization’s strategy?

(a) The program manager

(b) The component manager

© The program sponsor

(d) The whole program team

Question Category: Difficult

The right answer is (A)

Question Reference: Chapter (3), “Program Strategy Alignment”, page 25

Clarification and Tips:

- The program manager is responsible for ensuring the alignment of the individual component plans with the program’s goals and intended benefits in support of the achievement of the organization’s strategy.

- The component manager (project manager or subprogram manager) is responsible for managing the component within the program.

- The program sponsor champions the program and is responsible for providing program resources.

Therefore, the right answer is option (A).

Domain: Strategy Alignment

Phase / Activity: General

Life Cycle Management: General

Q12: The program management team assists risk analysis by providing an environment conducive to effective risk management of its components. The following factors are crucial in this activity, except:

(a) Quality of Information

(b) Availability of resources

© Sensitivity of the impact

(d) Time and cost

Question Category: Moderate

The right answer is ©

Question Reference: Chapter (7), “Program Life Cycle Management”, 8.7.3 Program Risk Analysis, page 98

Clarification and Tips:

Options (A), (B), and (D) are crucial factors for the program management team who assists risk analysis by providing an environment conducive to effective risk management of its components, but option © is not. Therefore, the right answer is option ©.

Domain: Life Cycle Management

Phase / Activity: Benefits Delivery

Management Supporting Processes: Risk Management

Q13: Which of the following items are covered by the program financial management plan and not covered by the program financial framework?

(a) Risk reserves

(b) Contract incentive and penalty clauses

© Potential cash flow problems

(d) All the above

Question Category: Easy

The right answer is (D)

Question Reference: Chapter (8), “Program Management Supporting Processes”, 8.2.3 Program Financial Management Plan Development, page 79

Clarification and Tips:

Options (A), (B), and © have items that are covered by the program financial management plan and not covered by the program financial framework. Therefore, the right answer is option (D).

Domain: Life Cycle Management

Phase / Activity: Definition

Management Supporting Processes: Financial Management

Q14: Based on the following table related to the programs ROI value and duration, please define the best choices for the company investment:

[_ (a) Program-4, Program- 1, Program-3, Program-2, and Program-5 _]

(b) Program-4, Program-3, Program-1, Program-2, and Program-5

© Program-1, Program-2, Program-3, Program-4, and Program-5

(d) Program-1, Program-3, Program-2, Program-4, and Program-5

Question Category: Difficult

The right answer is (a)

Question Reference: None

Clarification and Tips:

ROI value and duration should be used to prioritize the given programs. In the ideal case, you can identify the PV for each case to eliminate the difference in durations of the programs.

Present Value (PV) = Future Value (FV) / [ (1+r)n ], where r is the interest rate, and n is the number of years.

However, this is time-consuming, and most probably; you will not have the ample time to try this in the exam. Moreover, we do not have the interest rate. (Although you can estimate it as 10% or 8%).

Therefore, the right approach to solving this question is to start to compare the ROI value and duration between the different programs, refer to the “Passing the PgMP® Exam: A Study Guide” book to get more details.

The right answer will be as following:

- Option (b) is wrong as Program-3 (400, 5M) cannot be a higher priority than Program-1 (450, 3M).

- Option © is wrong as Program-2 (400, 8M) cannot be a higher priority than Program-3 (400, 5M).

- Option (d) is wrong as Program-4 (5000, 12M) should be first.

Domain: Strategy Alignment

Phase / Activity: Organizational Strategy and Program Alignment

Life Cycle Management: Definition Phase

Q15: Which of the following is the output of the program resource prioritization activity?

(a) Program resource plan

(b) Program resource list

© Resource optimization list

(d) All the above

Question Category: Easy

The right answer is (A)

Question Reference: Chapter (7), “Program Life Cycle Management”, 8.6.2 Resource Prioritization, page 95

Clarification and Tips:

Only the program resource plan is an output of the program resource prioritization activity. There are no program artifacts called program resource list or resource optimization list in the Standard Guide. Therefore, the right answer is option (A).

Domain: Life Cycle Management

Phase / Activity: Benefits Delivery

Management Supporting Processes: Resource Management

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Chapter (4) – PfMP Questions and Answers

Q1: When you stop monitoring the portfolio performance?

(a) When the portfolio is totally aligned with the strategic objectives and goals

(b) When the portfolio reached its stated objectives

© Monitoring the portfolio performance is an ongoing activity and will continue as the portfolio contains active components

(d) None of the above

Question Category: Difficult

The right answer is ©

Question Reference: Portfolio Management Professional (PfMP) SM Examination Content Outline

Clarification and Tips:

- Options (a) and (b) are wrong as monitoring the portfolio performance is an ongoing activity and will continue as the portfolio contains active components. Therefore, option © is the right answer.

Knowledge Area: Performance

Process Group: Defining

Q2: Which graph should be used to help in identifying portfolio risk associated with the resource over or under allocations across the portfolio?

(a) Resource Leveling

(b) Resource Analysis

© Resource Histograms

(d) None of the above

Question Category: Moderate

The right answer is ©

Question Reference: 7.2.2.4 Communication Methods, page 118

Clarification and Tips:

- Resource Histogram is the graph used to help in identifying portfolio risk associated with resource over or under allocations across the portfolio, so, the right answer is ©.

- Option (a) is wrong as Resource Leveling is used when bottleneck resources or resource downtime is identified.

- Option (b) is wrong as it is just noise.

Knowledge Area: Communication

Process Group: Aligning

Q3: Anil is working in the Provide Portfolio Oversight process, he started to use the Elicitation Techniques to gather the information required, which of the following techniques may be used by Anil?

(a) Executing collaboration techniques

(b) Conducting questionnaires and surveys

© Work with focus groups in brainstorming activities

(d) All the above

Question Category: Moderate

The right answer is (d)

Question Reference: 5.5.2.2 Elicitation Techniques, page 83

Clarification and Tips:

- Options (a), (b), and © are considered Elicitation Techniques used during the execution of the Provide Portfolio Oversight process. Therefore, option (d) is the right answer.

Knowledge Area: Governance

Process Group: Authorizing & Controlling

Q4: Which of the following is a tool used for investment choice?

(a) Time-to-market

(b) Market-payoff

© Budget variability

(d) All the above

Question Category: Moderate

The right answer is (d)

Question Reference: 8.1.2.3 Quantitative and Qualitative Analysis, page 127

Clarification and Tips:

- Options (a), (b), and © are tools used for investment choice, so, the right answer is (d).

Knowledge Area: Risk

Process Group: Defining

Q5: In Managing Portfolio Risk process, you should have the following inputs:

(a) Portfolio Roadmap, Portfolio Reports, Portfolio Process Assets, Organizational Process Assets, and Enterprise Environmental Factors

(b) Gap Analysis, Portfolio Reports, Portfolio Process Assets, Organizational Process Assets, and Enterprise Environmental Factors

© Portfolio, Portfolio Management Plan, Portfolio Reports, Portfolio Process Assets, Organizational Process Assets, and Enterprise Environmental Factors

(d) Portfolio, Portfolio Management Plan, Portfolio Reports, Portfolio Process Assets, and Stakeholder Analysis

Question Category: Easy

The right answer is ©

Question Reference: 8.2 Manage Portfolio Risks, page 129

Clarification and Tips:

- Option (a) is wrong as the Portfolio Roadmap is not considered part of this process inputs.

- Option (b) is wrong as the Gap Analysis is not considered part of the process inputs, but it is considered part of the tools and techniques.

- Option (d) is wrong as the Stakeholder Analysis is not considered part of the process inputs, but it is used as process tools and techniques.

Knowledge Area: Risk

Process Group: Aligning

Q6: Question Set ½:

Axum, is a Telcom company, has just appointed a new portfolio manager whose name is Martin. Martin started to review the current existing portfolio and assure the alignment of the portfolio components to the Axum strategic objectives and goals. Martin is reviewing the portfolio prioritization criteria, which were dependent mainly on the ROI, strategic fit, and stakeholder expectations. Which deliverable is Martin reviewing?

(a) Portfolio Time Management Plan

(b) Portfolio Charter

© Portfolio Roadmap

(d) Portfolio Strategic Plan

Question Category: Difficult

The right answer is (d)

Question Reference: 4.1.3.1 Portfolio Strategic Plan, page 46

Clarification and Tips:

- The portfolio prioritization criteria/model is stored in the Portfolio Strategic Plan. Therefore, the right answer is option (d).

- Please note that there is no deliverable, in the Portfolio Standard Guide, called “Portfolio Time Management Plan,” which is mentioned in option (a). Remember that you will face similar cases in the exam, so, do not be confused.

Knowledge Area: Strategy

Process Group: Aligning

Q7: Question Set (2/2):

Axum, is a Telcom company, has just appointed a new portfolio manager whose name is Martin. Martin started to review the current existing portfolio and assure the alignment of the portfolio components to the Axum strategic objectives and goals. According to the following scoring table. Can you tell Martin what are the priorities of the portfolio components?

Assume the following: weight of Strategic Alignment is 3, the weight of ROI is 4, and the weight of Risk is 2.

(a) Component-2, Component-4, Component-3, and Component-1

(b) Component-2, Component-3, Component-4, and Component-1

© Component-1, Component-3, Component-4, and Component-2

(d) Component-1, Component-2, Component-3, and Component-4

Question Category: Difficult

The right answer is ©

Question Reference: No reference

Clarification and Tips:

ROI = Net Profit / Total Investment, which is simple, but it is neglecting that the time value of money.

Please, remember that the highest priority, i.e., priority (1), is for the highest score.

See the detailed answer in the following table:

Knowledge Area: Governance

Process Group: Aligning

Q8: Paul came to you asking for the tools that he should use to execute the Manage Portfolio Value process, what advice should you give him?

(a) Elicitation Techniques, Quantitative and Qualitative Analysis, and Benefits Realization Analysis

(b) Portfolio Roadmap, Value Scoring and Measurement Analysis, and Benefits Realization Analysis

© Elicitation Techniques and Benefits Realization Analysis

(d) Elicitation techniques, Value scoring and measurement analysis and Benefits realization analysis

Question Category: Moderate

The right answer is (d)

Question Reference: 6.3 Manage Portfolio Value, page 97

Clarification and Tips:

- Option (a) is wrong as Quantitative and Qualitative Analysis is not considered part of the tools and techniques of this process.

- Option (b) is wrong as Portfolio Roadmap is not considered one of the tools and techniques, but it is a process input/output.

- Option (d) is partially correct, but option (d) is the complete answer.

Knowledge Area: Performance

Process Group: Aligning

Q9: While measuring the value of the new component that is considered a new entrant product to the market using brand new technology, which type of the following scoring techniques is considered the most important?

(a) Value Measurement Techniques

(b) Portfolio Efficient Frontier

© Comparative Advantage Analysis

(d) None of the above

Question Category: Difficult

The right answer is ©

Question Reference: 6.3.2.2 Value Scoring and Measurement Analysis, page 102

Clarification and Tips:

- Comparative Advantage Analysis is useful if you have an advantage over your competitors, as our question here. Therefore, option © is the right answer.

Knowledge Area: Performance

Process Group: Aligning

Q10: Tom and Jason have different views on what is used graphically to represent all the portfolio components required to achieve the organizational strategy. Which view is right?

(a) Tom is saying that it is the Portfolio Roadmap

(b) Jason is saying that it is the Portfolio Strategy Plan

© (a) and (b)

(d) None of the above

Question Category: Moderate

The right answer is (a)

Question Reference: 4.3 Define Portfolio Roadmap, page 49

Clarification and Tips:

- Option (b) is wrong as the Portfolio Strategy does not graphically represent all the Portfolio components.

Knowledge Area: Strategy

Process Group: Defining

Q11: Ibrahimovic is a new portfolio manager who was recently assigned his responsibilities. He was confused about the Portfolio Performance Management, what is your advice to him?

(a) Portfolio Performance Management reviews the portfolio components and identifies the need to cancellation of any components, which are not aligned with the organization strategy

(b) Portfolio Performance Management reviews and reports the results and value created by the portfolio versus the objectives

© Portfolio Performance Management reviews the portfolio components and their alignment to the portfolio strategic objectives

(d) All the above

Question Category: Difficult

The right answer is (b)

Question Reference: No Reference

Clarification and Tips:

- Option (a) is wrong as the cancellation of any components, which is not aligned with the organization strategy, is part of the Optimize Portfolio process.

- Option © is wrong as the review of portfolio components and their alignment to the portfolio strategic objective is part of the Optimize Portfolio process.

- Therefore, the right answer is option (b).

Knowledge Area: Performance

Process Group: Defining

Q12: The output of the Provide Portfolio Oversight process has:

(a) Portfolio Updates, Portfolio Management Plan Updates, Portfolio Reports and Portfolio Process Assets Updates

(b) Portfolio Updates, Portfolio Roadmap Updates, Portfolio Reports and Portfolio Process Assets Updates

© Prioritization Analysis, Portfolio Updates, Portfolio Management Plan Updates and Portfolio Reports

(d) None of the above

Question Category: Easy

The right answer is (a)

Question Reference: 5.5 Provide Portfolio Oversight, page 81

Clarification and Tips:

- Option (b) is wrong as Portfolio Roadmap Updates is not considered part of this process outputs.

- Option © is wrong as Prioritization Analysis is considered part of the tools and techniques and is not part of the process outputs.

- Option (d) is wrong as option (a) is right

Knowledge Area: Governance

Process Group: Authorizing & Controlling

Q13: Who usually creates and approves the performance KPI’s?

(a) The performance KPI’s are usually created by the governance body and approved by the executives

(b) The performance KPI’s are usually created and approved by the governance body

© The performance KPI’s are usually created and approved by the executives

(d) The performance KPI’s are usually created by the portfolio manager and approved by the governance body

Question Category: Difficult

The right answer is (a)

Question Reference: 6.1.3.1 Portfolio Management Plan Updates, page 90

Clarification and Tips:

- Option (a) is the right answer as the performance KPI’s are usually created by the governance body and approved by the executives. The executives may have directions to the governance body during the creation, but option (a) is still the most applicable solution.

Knowledge Area: Performance

Process Group: Defining

Q14: Nagasaki wonders what the meaning of risk-tolerant organization is, how can you help him?

(a) It is the organization which is willing to take more risks, such as moving more quickly into new markets, expanding products more quickly, or investing more heavily in new product development

(b) It is the organization which is willing to take more positive risks and does not allow negative risks

© It is the organization which is willing to take negative risks of some components as long as the whole portfolio is still profitable to the organization

(d) None of the above

Question Category: Moderate

The right answer is (a)

Question Reference: Portfolio Risk Management, Chapter 6, page 123

Clarification and Tips:

- Option (a) describes the right answer; the rest of options are just noise to mislead the exam taker.

Knowledge Area: Risk

Process Group: All

Q15: Where should you store the result of the Communication Requirements Analysis?

(a) In the Communication Matrix

(b) In the Communication Strategy Matrix

© In the Stakeholder Matrix

(d) None of the above

Question Category: Difficult

The right answer is (a)

Question Reference: 7.1.2.3 Communication Requirements Analysis, page 112

Clarification and Tips:

- The Communication Requirements Analysis is stored in the Communication Matrix, so, the right answer is option (a).

- Please note that the Communication Matrix contains the communication area, the frequency of reporting, recipients and communication vehicle/tool.

- Please note that the Stakeholder Analysis will generate the following:

> Types of Stakeholders: internal and external

> Stakeholder Communication Strategy Matrix: regarding the strategy to be used as per the stakeholder interest and influence

> Stakeholder Matrix: stakeholder group, roles, interests, and expectations

Knowledge Area: Communication

Process Group: Defining

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PMP®, PgMP® and PfMP® Exam Sample Questions

PMP®, PgMP® and PfMP® Exam Sample Questions Exam Tips and 45 Questions and Answers First Edition This book is developed to present sample questions that help you in passing the Project Management Professional Certification PMP®, Program Management Professional Certification PgMP® and Portfolio Management Professional Certification PfMP® Exams. It has 15 questions and answers for each certification. This book adopts all PMI publications related to the Project Management, Program Management, and Portfolio Management that were created before the publication date of this edition, including the Examination Content Outline changes for 2016 exams. This book has some common exam tips that lead the exam taker to select the correct answer. This book is just a sample, refer to the other books created by the same author to get Study Tips, Exam Solving Techniques, and Two Full Exam Question Sets for each of these three PMI certifications. PMP, PgMP, and PfMP are registered trademarks by PMI. This book is not related to PMI or licensed by PMI. This book consists of the following chapters: • Chapter (1) – Exam Tips • Chapter (2) – PMP Questions and Answers • Chapter (3) – PgMP Questions and Answers • Chapter (4) – PfMP Questions and Answers Please note that each question answer has the following details: • The right answer • Question Reference: this is referring to the Standard Guide: “A Guide to the Project Management Body of Knowledge – Fifth Edition”, “The Standard for Program Management – Third Edition”, or “The Standard for Portfolio Management – Third Edition” based on the certification type • Clarification and Tips: this is the most important part of the answer that describes the reasons for selecting the right answer and eliminating the rest of choices • One of the following based on the certification type: o Process Group, Process, and Knowledge Area for the PMP certification o Domain, Phase or Activity, and Life Cycle Management Phase or Management Supporting Processes for the PgMP certification o Knowledge Area and Process Group for the PfMP certification

  • ISBN: 9781370395880
  • Author: Leithy Mohamed Leithy
  • Published: 2016-10-05 00:50:11
  • Words: 8205
PMP®, PgMP® and PfMP®  Exam Sample Questions PMP®, PgMP® and PfMP®  Exam Sample Questions